Using the file manager

What it does

The BEE editor includes a built-in file manager. The file manager is the component that you will use to browse, search, and select the images and documents that you wish to use in your email message.

With the handy file manager you can:

  • Browse, search, and sort existing files
  • Import new files
  • Create folders
  • Preview and insert images into your message

How it looks

The file manager will open over the editor, covering the entire working area. This allows you to browse your files without worrying about your screen size or resolution. 

You will find a top section with actions and navigation helpers, with most of the space used to list your files and the information you need to work with them. Here is a visual example.

How you access it

The file manager will load in several scenarios.

a. When you click on the Browse button in an image placeholder, which is displayed when you drag and drop an image content block into a message.

b. When you click the Change image button in the image properties panel:

c. When you click on Link file when working with images and buttons:

 

 

How to upload files

The quickest way to upload a file into the file manager is to drag it from your computer to the file manager window, dropping it into the upload area. Cool, uh?

There are other ways to do so. When you use the BEE editor full screen, and can't drag from your desktop, the Add new file button will do the trick.

Upload limits: 

  • The maximum allowed file size is 5MB.
  • Allowed file types are images, pdf, MS excel, MS word, other common text documents.

How to import files from other applications

The Import from feature allows you to connect external applications like DropBox, Google Drive, Instagram and more, and import your files. 

How to browse or search files

To locate your desired image or document, browse your folders and order their content by name, date, size or type by clicking on the sort labels on top of the list.

An arrow icon next to this labels means that this is the current filter, and its orientation will tell you the order, ascending or descending.

Too many files in the selected folder? Click on the lens icon to run a search. Results will be filtered on the fly. Mind that this search is performed only in the current folder, and not in your entire repository.

How to use files

When you move your cursor over a file or folder, that row will be highlighted and the available action icons will be shown on the right side:

  • insert and preview for files
  • delete for both files and folders

If an action is momentary not available, you will be notified by the tooltip text of the icon, such as when you try to delete a folder that contains files, because only empty folders can be deleted.

If you want to delete multiple files or folders, use the check-boxes to select them, the delete action will be shown on top of the list. Only elements that can be deleted will have a selectable check-box.

How to organize folders

You can create the folder structure you prefer to organize your files. To add new folders, use the Add folder icon.

For your folder names you can use letters (upper and lower case), numbers, spaces, periods (.), hyphens (-), or underscores (_).

To navigate to the parent folder use the top breadcrumb. Clicking the home icon will take you to your root folder.

 

Have more questions? Submit a request

Comments

  • Avatar
    Nitish Singh

    Hi,
    Default behaviour of file manager is to sort based on type, can i configure it to sort based on date in descending order, i.e. last modified should come on top.

  • Avatar
    Guille Padilla

    Hi Nitish, thanks for the feedback. We will change this default behavior as the most requested is to sort by date as you described.

  • Avatar
    Nitish Singh

    There is one more issue with the file browser. In windows the file name supports the use of '&' , '%' and '+', but in bee editor it throws an error while uploading any file with these characters in file name.

  • Avatar
    Guille Padilla

    Hi Nitish, it depends on the system that store the images. If you try it on beefree.io, the file will upload correctly, while in pro.beefree.io the images with this characters will be rejected by the API that manages the storage.

  • Avatar
    mhouston

    What is the overall capacity for files per user?

  • Avatar
    Sergio M.

    Hi Meg, if you're using our file system storage from the BEE Plugin Startup plan the maximum storage is 100 GB for all users. There is no per user limit. Otherwise, if you've connected your file storage system, it's up to you how to manage it. Hope this helps!

  • Avatar
    David Kunttu

    How can I move files into newly created folders?

  • Avatar
    Guille Padilla

    Hi David, you need to upload them again. Mind that changing the position of an image may break the path applied on your messages.

  • Avatar
    David Kunttu

    Hey Guille, thanks for the quick reply. The ability to move files into folders instead of re-uploading would be nice to have!

  • Avatar
    Guille Padilla

    Hi David, thanks for the feedback. The ability to organize uploaded files is in our list of improvements for the file manager :)

  • Avatar
    François Lammens

    hi, i have an issue with upload in the file manager. It's always "oops something went wrong" and i can't access to my library. How can i do ?

  • Avatar
    Sergio M.

    Hi Francois, can you clarify if it's in BeeFree, BEE Pro, or BEE Plugin? Are you having issues uploading a file and/or opening a folder? Please note that some folders are "read-only" and aren't editable.

  • Avatar
    François Lammens

    Hi Sergio, this is the BeeFree version. I can't access the myfiles folder. There are about 15 or 20 images in this folder but since yesterday, it's always the same error while opening this folder

  • Avatar
    François Lammens

    Any answer to my issue ? I got to suscribe for the free trial version of BeeFree Pro to skip this issue. But if i want to go back to the free version, i will be stuck.

    Thanx

  • Avatar
    Guille Padilla

    Hi François, the free version is anonymous (no registration or login process) so we're unable to troubleshoot individual issues.
    If you clear your browser's cache, the problem will probably be solved, but you will start as a new user with an empty images storage.

  • Avatar
    Sloan Ginn
    Edited by Sloan Ginn
  • Avatar
    Frédéric Blanc

    Hello, is it possible to disable the file manager for some specific user or by configuration in the call of the BeeFree ? Thanks